Special Events

We have managed scores of special events, from the 200th Anniversary event for the Connecticut State Medical Society to Hartford’s Festa Italiana which was attended by more than 75,000 people.

 

We have created and/or managed existing events for corporations, municipalities and non-profits and created many new ones to meet a specific need.

 

Through the years we have developed a specialty non-profit organizations for their large annual fund raisers, most of which have the potential to create public awareness in addition to providing revenue for the charity.  The services we provide vary based on the free skills available from the group’s volunteer corps.  Often, our duties change from year to year for the same event.

 

Our services start with a detailed plan based on the organization’s goals and objectives.  We create a detailed timeline which details individual responsibilities and serves as a checklist for regular meetings.  We also provide a detailed budget for the event which is updated as the event is formulated.

 

During the planning process, we provide the interface with all outside vendors.  All vendor-provided services and materials are ordered with purchase orders which become a permanent part of the project file.

 

On the day of the event (and sometimes several days beforehand) we are at the event site supervising setup and attending to the hundreds of critical details that go into making a successful event.

 

Many events qualify as news and that means that the press is sent information formatted in the body of e-mail messages 5-7 days before the event. On the day of the event, a media alert is sent, also by email. We then call all the TV assignment desks and interested reporters to urge them to cover the event.

 

Specifically for the press we prepare a media packet that can be used to prepare the story and give officials interview notes to be used when talking to reporters.

 

Immediately after the event, we supervise cleanup and monitor vendors who return to pick up rented equipment.  Generally, we hold a post-event meeting with the event sponsors to discuss future improvements and other details.  The event file is then turned over to the organization as part of their permanent record of the event.

Large & Page Communications, Inc.

Entertainment

 

Facilities Rental

 

Food Service/Catering

 

Invitations

 

On-Site Management

 

Licenses and Permits

 

Lighting

 

Publicity and Media relations

 

Planning and Timeline

 

Security

 

Site selection

 

Staging

 

Sound and Video

 

Transportation

 

Volunteer Coordination